Event counselling

Public events are generally subject to registration. However, there are some exceptions.

An event is considered public if

• the attendees have not been personally invited or
• An admission fee is charged or
• an economic benefit (e.g. a profit) is achieved.

Statutory registration deadlines

• Events with up to 1,000 visitors: Registration no later than 4 weeks before the start of the event
• Events with more than 1,000 visitors: Registration no later than 6 weeks before the start of the event

Register your event as early as possible. The event advisory service will help you fill out the registration form required for the official procedure.

For events with more than 1,500 visitors ("major events" as defined in § 6a of the Tyrolean Events Act), the following are also required:

• Safety and rescue concept
• Stewarding service
• Waste management concept

If you wish to hold a major event with more than 1,500 people present at the same time, we recommend that you start planning much earlier than the statutory 6-week period.

A plan of the event site with a scale drawing of all structures is always required as an enclosure to the event registration.

In theService Unit General security - Event consulting you will receive assistance in the run-up to the event registration in order to register your event with the authorities in good time and with complete and meaningful documents. This will help to ensure that the event can actually take place as planned.

With regard to the number of visitors, a distinction must be made between

• the maximum capacity of the venue: this is the maximum number of people for which a venue is permitted, as determined by the authorities.
• The maximum number of people permitted at the venue at any one time: this figure may deviate from the actual maximum capacity due to various circumstances, such as the number of tickets issued, the closure of a stand in a stadium or individual rooms in an event venue, the consideration of the space required for structures such as stages, food and drink stands, toilet containers, etc. This figure serves as the basis for calculating the number of visitors. This figure serves as a basis for assessment for official regulations and may not be exceeded under any circumstances during the event.
• Number of people expected at the event at the same time: this is the maximum number of peopleexpected to be present at the event at the same time, based on objective criteria specified by the organizer. This includes all people present on the event site (visitors, artists, staff, etc.).

If your event is to take place on private property, you require the consent of the landowner or the person authorised to dispose of the property.

If your event is to be held on municipal property, the consent of the City of Innsbruck is required. We will be happy to put you in touch with the relevant municipal departments. Please note that these departments will also need time to assess your event, bring about the necessary resolutions in political committees and draw up the agreement with you on the transfer of municipal land for the realisation of the event.

If you have any questions, please first contact Service Unit General security - Event consulting In order to obtain a municipal plot of land, you should contact the Service Unit Economy and tourism at least two - preferably three - months before the start of the event.

Bei Veranstaltungen mit hohem Publikumsinteresse gilt es zu überlegen, ob die Lenkung der Besucherströme vor Beginn und nach dem Ende der Veranstaltung sinnvoll bzw. aus Sicherheitsgründen sogar erforderlich ist. Auch die Art des von den Besuchenden für die An- und Abreise voraussichtlich gewählten Verkehrsmittels (Privat-Pkw, öffentliche Verkehrsmittel, Fahrrad oder zu Fuß) sowie die zur Verfügung stehenden Parkmöglichkeiten sind in diese Überlegungen miteinzubeziehen.

• Stage(s), grandstand(s) and tents: for larger stages and grandstands and for tents with a floor area of 100^m2 or more, approval by a structural engineer is required before the start of the event
• Pyrotechnics: authorisation is granted by the Tyrol Provincial Police Directorate - Security Administration
• Lasers: approval by authorised experts for laser technology required before the start of the demonstration; demonstration only by laser safety officers or persons who have been demonstrably instructed by the laser safety officer
• Flame jets: Inspection by authorised experts required before the start of the event
• Smoke/fog effects: Check for any problems with existing fire alarm systems
• Cables and lines: must be covered with cable bridges to ensure accessibility

For all questions in this regard, please first contact the Service Unit General security - Event consulting

The competent authority for the assessment of structural and fire protection-relevant conditions is Service Unit Building inspection and building physics The City Department Professional fire department acts as the expert with regard to fire protection.

In addition to the technical fire protection conditions and accessibility, the Service Unit Building inspection and building physics also closely examines the escape route situation (sufficient number and width of escape routes, doors that open outwards, lighting of escape routes, emergency exits and the entire event area that is independent of the general power supply).

For events where more than 1,500 visitors are expected at the same time, a safety and rescue concept must be included with the event registration. The relevant legal regulations are set out in § 6a of the Tyrolean Events Act 2003 ("Major Events").

A safety concept must include

1. Details of the technical safety measures
2. Details of the technical rescue measures
3. written statement from the rescue service
4. written statement from the local fire department
5. precise details of the stewarding service
6. measures planned to prevent emergencies and minimize their effects

The companies commissioned with the creation of security concepts, the implementation of stewarding services and admission controls, the enforcement of access restrictions and, if necessary, the implementation of traffic regulations must have a corresponding trade license ("trade license") and are listed with the Chamber of Commerce under the professional group "security services". You can find more information on this at www.dienstleister.at. You can search for suitable companies in the WKO business directory.

The guidelines for event security published by the Tyrolean Chamber of Commerce are also very useful in this context and can be obtained from the event consulting service.

Die Veranstaltungsberatung unterstützt Sie bei der Kontaktaufnahme mit den in Innsbruck zuständigen Organisationen (Rotes Kreuz, Berufsfeuerwehr Innsbruck).

Zum vom Veranstalter vorzulegenden Sicherheitskonzept muss die Behörde eine Stellungnahme der Landespolizeidirektion Tirol einholen und gegebenenfalls zur Festlegung weiterer brandschutztechnischer Maßnahmen auch noch einmal die Feuerwehr beiziehen.

Vergessen Sie nicht, die für Ihre Veranstaltung notwendigen Dienstleister (beispielsweise Catering, Getränkelieferanten, Ordnerdienst, etc.) und Gewerke (beispielsweise Bühnenbauer, Licht- und Tontechniker, Elektrotechniker, etc.) rechtzeitig über Ihre geplante Veranstaltung in Kenntnis zu setzen und zu beauftragen.

Ein allenfalls vorgeschriebener Rettungsdienst ist vom Veranstalter selbst zu beauftragen. Dies kann z.B. eine der in Innsbruck ansässigen, gesetzlich anerkannten Rettungsorganisationen wie das Rote Kreuz, die Johanniter Unfallhilfe, der Arbeiter-Samariter-Bund oder der Malteser Hospitaldienst sein.

Für die Durchführung von Veranstaltungen können Verkehrsmaßnahmen, wie beispielsweise Halteverbote, Straßensperren oder Verkehrsumleitungen erforderlich sein. Die für die Veranstaltung notwendig erscheinenden Verkehrsmaßnahmen und auch die erforderliche Dauer der Verkehrsmaßnahmen (Zeiten für Auf- und Abbauarbeiten nicht vergessen) sind auf dem für die Veranstaltungsanmeldung vorgesehenen Anmeldeformular detailliert anzuführen. Dieses finden Sie auf der Seite der Veranstaltungsbehörde.

Der Veranstaltungsanmeldung ist außerdem ein Plan des Veranstaltungsgeländes mit einer maßstäblichen Darstellung sämtlicher Aufbauten wie Bühne, Gastro- und Merchandisingstände, WC-Container, Zelte, Installationen, etc., beizulegen.

Zur Beurteilung von umfangreichen, veranstaltungsbedingten Verkehrsmaßnahmen durch verkehrstechnische Sachverständige ist die Vorlage eines Verkehrskonzeptes notwendig.

Für Zu- und Abfahrten zum/vom Veranstaltungsgelände können für die für Auf- und Abbauarbeiten oder die Belieferung der Veranstaltung eingesetzten Fahrzeuge auch Ausnahmegenehmigungen von bestehenden Verkehrsbeschränkungen, wie z. B. für das Befahren einer Fußgängerzone oder die Ausnahme von bestehenden Zufahrtsbeschränkungen, erforderlich sein.

Werden Veranstaltungen auf öffentlichen Straßen, Wegen oder Plätzen durchgeführt, ist in den meisten Fällen auch eine straßenverkehrsrechtliche Bewilligung zur Benützung von Straßen zu verkehrsfremden Zwecken erforderlich.

On 8 March 2000, the City Senate of the City of Innsbruck decided that event organisers must submit a waste management concept with regard to the legally prescribed separation and proper disposal of waste.

Due to another resolution of the City Senate, it is also necessary to use a reusable cup system for serving drinks at events. A sufficient number of toilet facilities must also be provided.

The counselling and assessment of an event is carried out by Green Events Tirol and funded by the province of Tyrol. The consultation and assessment are free of charge for event organisers.

If your event is to be certified as a Green Event, a number of criteria must be taken into account with regard to the ecological, social, economic and cultural sustainability of your event. The event counselling service will be happy to inform you.

1. AKM levy/austro mechana
   Composers, authors and other rights holders are entitled to fair payment for the public performance of their music. AKM takes care of this. It grants licences and distributes the income (so-called royalties) to the authors (management of copyrights in accordance with the Collecting Societies Act, Federal Law Gazette 27/2016 as amended). Further information can be found here. Registration with AKM must be made online at www.akm.at/musiknutzende/ or at https://lizenzen.akm-aume.at at least three full working days before the start of the event. Possible reductions can only be checked if registration is submitted on time.
2. Procedural costs for the event notification
   • Entry fee: 21 euros for the event registration
   • Administrative fees:
     • One-off events:
       • up to 1,500 visitors: 50 euros
       • over 1,500 visitors: 200 euros
     • Recurring events:
       • up to 1,500 visitors: 100 euros
       • over 1,500 visitors: 400 euros
   • Commission fee for the approval of the event by the event authority
3. Costs for rescue services and fire safety guards in accordance with the applicable tariff regulations of the respective emergency services organisations
4. Costs for steward service
5. Costs for infrastructure such as water/waste water, electricity, waste disposal
6. Costs for the mandatory organiser's liability insurance

The organisers are generally liable for any injuries, deaths or damage to the property of others caused by intent or negligence. So it can be very expensive if something happens.

Risks can be minimised with insurance. The City of Innsbruck prescribes the conclusion of liability insurance appropriate to the risk and proof of such insurance must be provided before the start of the event by submitting a copy of the policy or a written confirmation of insurance.

It has proven to be a good idea for local residents to be informed by the organisers in good time before the event about the type, date and duration of the event as well as the expected effects of the event (sound, traffic disruption, etc.).