Organizers

Who is the first point of contact for event organizers?

If you are planning events in public spaces, the first place to contact is Service Unit Economy and tourism - Events and markets . Here you can find out if public spaces are still available and what you need to consider in general. Otherwise (e.g. for indoor events or on private property), the Department of Economy & Tourism will refer you to other offices such as the Service Unit Events and survey service

Event registration

Is my event subject to registration?

An event is generally subject to registration if it is open to the public. There are some exceptions to this.

When is an event public?

According to § 2 of the Tyrolean Event Act, an event is public if

• the visitors have not been personally invited or
• An entrance fee is charged or
• an economic advantage, e.g. a profit, is achieved.

A public event is generally subject to registration. There are some exceptions to this.

What documents are required for registration?

Generally required:

• Fully completed registration form
• Site plan with event facilities (scale 1:500)
• Consent of the person(s) authorized to dispose of the event site (respective landowner(s), etc.)

In case of use of public property:

• Consent of the landowner (usually the city of Innsbruck), responsible for the city of Innsbruck: Service Unit Economy and tourism
• Permission of the road traffic authority, responsible: Service Unit Road traffic and road law ..
• For green areas and parks: Loading Service Unit City Garden Administration ..

For events with more than 1,500 visitors

• Safety concept: according to §6a Tyrolean event law
• Waste management concept: ..

What are the deadlines for registration?

• Events with up to 1,000 visitors: Registration at least four weeks before the planned start
• Events with more than 1,000 visitors: Registration at the latest six weeks before the planned start (according to Tyrolean event law)

Further rules and regulations

What other permits do I need and who is responsible?

Depending on the type of event, size, procedure and location, further permits must be obtained or experts consulted.

• Service Unit Road traffic and road law ..: if public traffic areas are to be used for the event for purposes other than traffic (e.g. road closures, detour, etc.)
• Loading textService Unit Economy and tourism - Events and markets ..: if public land areas of the city are required for the event.
• Loading textService Unit City Garden Administration ..: if the event takes place on a green area or in a park.

What other contact persons are there in the event procedure?

• Loading textService Unit Food inspection - Markets .: If products are offered that are subject to the Food Safety and Consumer Protection Act
• Experts who are consulted in the procedure: among others the Lade Service Unit Geotechnical engineering, event monitoring and fire inspections - Event monitoring .. of the city of Innsbruck, the City Department Professional fire department .., the Red Cross, etc.

At what point do we speak of a large event and what do I have to consider?

• From 1,500 visitors you need a security concept according to § 6a large events
• From 3,000 visitors, the following services must be established:
  • commercial authorized steward service
  • Medical service
  • Fire safety guard service by Service Unit Geotechnical engineering, event monitoring and fire inspections - Event monitoring .. and City Department Professional fire department ..

Will my event be monitored?

If emergency organizations decide to monitor your event, you will be notified and charged at their own hourly rates. The organizations can be:

• Service Unit Geotechnical engineering, event monitoring and fire inspections - Event monitoring
• City Department Professional fire department
• SPK Operations Department or the LPD Security Administration
• Ambulance service

What do I have to pay attention to when organizing events on roads?

• If you are organizing a gathering, i.e. a demonstration, you must notify the regional police directorate at least drei days in advance (§ 86 StVO).
• If you are holding sporting competitions (with timekeeping, etc.), you must also apply to the provincial police directorate (in the case of routes extending beyond Innsbruck, to the Tyrolean provincial government).
• For events on roads such as concerts, theaters, etc. you need a permit according to § 82 Road Traffic Regulations for the use of the road for "purposes other than traffic" and a permit from the City of Innsbruck for the use of the area. This also applies to fitness events.
• Therefore, if you are planning an event on public land, squares or streets of the city of Innsbruck, contact the Service Unit Economy and tourism - Events and markets in good time. If necessary, the unit will direct you to other offices such as the Lade Service Unit Road traffic and road law . or the Service Unit Real Estate Matters - Permits for use of city land ...

What do I have to consider when using pyrotechnics?

Pyrotechnics must be registered with the provincial police headquarters in good time.

What do I have to observe during the event?

As an organizer, you also have special obligations during the event. Please refer to § 16 of the Tyrolean Event Act.

What are the costs for event organizers?

• Procedural costs for the event notice
  • Stamp duty: 14.30 euros (according to the Federal Tax Ordinance)
  • Administrative fee (according to municipal tax ordinance):
    • one-time events:
      • up to 1.500 visitors: 50 Euro
      • over 1.500 visitors: 200 Euro
    • recurring events:
      • up to 1.500 visitors: 100 Euro
      • over 1.500 visitors: 400 Euro
• possibly further fees such as the AKM le vy (levy for public music performances)
• Commission fee for the acceptance of the event by the event authority, in this case the Service Unit Events and survey service - Events
• Supervision costs

These costs do not include any further levies and charges for additional permits and expenses. For example, costs may be incurred for a permit under road traffic law (§82 StVO) or for the basic transfer (see list of charges).

How can I advertise my event?

Advertising in public space

Notices of temporary events and election advertising posters in public spaces are not subject to notification requirements if they are erected no earlier than six weeks before the start of the event or election day and removed no later than two weeks after the end of the event or election day.

For advertising on the street that exceeds these provisions, you need a permit.

Calendar of events

You can enter your event online in the Innsbruck event calendar innsbrucktermine.at. You will find more information at the bottom of the homepage of the calendar of events.

What has to be considered for event venues?

The construction, modification or conversion of a venue is subject to special requirements with regard to fire protection, safety of use, barrier-free access, sound insulation and the currently applicable OIB guidelines. Therefore, events in buildings are only permitted if certain requirements are met. Furthermore, the building and fire police subject event venues to a corresponding inspection or acceptance in fire and safety matters or construction-related or emission-limiting measures. For more information, please contact Service Unit Structural engineering, fire protection and building physics