Organizers

Who is the first point of contact for event organizers?

If you are planning events in public places, the first thing to do is to contact Service Unit Economy and tourism - Events and markets . Here you will find out if public spaces are still available and what you need to consider in general. Otherwise (e.g., for indoor events or on private property), the Department of Business & Tourism will refer you to other offices such as the Department of Events and Survey Services.

Event registration

Is my event subject to registration?

An event is generally subject to registration if it is open to the public. There are some exceptions to this.

When is an event public?

According to § 2 of the Tyrolean Event Act, an event is public if

• the visitors have not been personally invited or
• An entrance fee is charged or
• an economic advantage, e.g. a profit, is achieved.

A public event is generally subject to registration. There are some exceptions to this.

What documents are required for registration?

Generally required:

• Fully completed registration form
• Site plan with event facilities (scale 1:500)
• Consent of the person(s) authorized to dispose of the event site (respective landowner, etc.)

In case of use of public property:

• Consent of the landowner (usually the city of Innsbruck), responsible for the city of Innsbruck: Service Unit Events and survey service - Events
• Permission of the road traffic authority, responsible: Service Unit Road traffic and road law ..
• For green areas and parks: Loading Service Unit City Garden Administration ..

For events with more than 1,500 visitors

• Safety concept: according to §6a Tyrolean event law
• Waste management conceptCity Office Office of the Magistrate - Climate & Environment .. )

What are the deadlines for registration?

• Events with up to 1,000 visitors: Registration at least four weeks before the planned start
• Events with more than 1,000 visitors: Registration at the latest six weeks before the planned start (according to Tyrolean event law)

Further rules and regulations

What other permits do I need and who is responsible?

Depending on the type of event, size, process and location, additional permits may need to be obtained or experts may need to be consulted.

• Service Unit Road traffic and road law : if public traffic areas are to be used for the event for purposes other than traffic (e.g. road closures, detour, etc.)
• Service Unit Economy and tourism - Events and markets : if public areas of the city are required for the event.
• Service Unit City Garden Administration : if the event will take place on a green area or in a park.

What other contacts are there in the event procedure?

• Service Unit Food inspection - Markets : if products are offered that are subject to the Food Safety and Consumer Protection Act
• Experts who are consulted in the procedure: among others, the Service Unit Geotechnical engineering, event monitoring and fire inspections - Event monitoring .. of the city of Innsbruck, the Lade City Department Professional fire department .. , the Red Cross, etc.

At what point do we speak of a large event and what do I have to consider?

• From 1,500 visitors you need a security concept according to § 6a large events
• From 3,000 visitors, the following services must be established:
  • commercial authorized steward service
  • Medical service
  • Fire safety guard service by Service Unit Geotechnical engineering, event monitoring and fire inspections - Event monitoring .. and City Department Professional fire department ..

Will my event be monitored?

If emergency organizations decide to monitor your event, you will be notified and charged at their own hourly rates. The organizations can be:

• Service Unit Geotechnical engineering, event monitoring and fire inspections - Event monitoring
• City Department Professional fire department
• SPK Operations Department or the LPD Security Administration.
• Ambulance service.

What do I have to pay attention to when organizing an event on the streets?

• If you organize an assembly, i.e. a demonstration, you must notify the regional police directorate at least three days in advance (§ 86 StVO).
• If you are holding sporting competitions (with timekeeping, etc.), you must also apply to the regional police directorate at (for routes extending beyond Innsbruck, you must apply to the Tyrolean regional government).
• For events on roads such as concerts, theaters, etc. you need a permit according to § 82 Road Traffic Regulations for the use of the road for "purposes other than traffic" and a permit from the City of Innsbruck for the use of the area. This also applies to fitness events.
• Therefore, if you are planning an event on public ground, squares or streets of the city of Innsbruck, contact the Service Unit Economy and tourism - Events and markets . in good time. contact. If necessary, the department will direct you to other offices such as the Service Unit Road traffic and road law .. or the Lade Service Unit Real Estate Matters - Permits for use of city land .. further.

What do I have to consider when using pyrotechnics?

Pyrotechnics must be registered with the provincial police headquarters in good time.

What do I have to observe during the event?

As an organizer, you also have special obligations during the event. Please refer to § 16 of the Tyrolean Event Act.

What are the costs for event organizers?

• Procedural costs for the event notice
  • Stamp duty: 14.30 euros (according to the Federal Tax Ordinance)
  • Administrative fee (according to municipal fee ordinance):
    • one-time events:
      • up to 1.500 visitors: 50 Euro
      • over 1.500 visitors: 200 Euro
    • recurring events:
      • up to 1.500 visitors: 100 Euro
      • over 1.500 visitors: 400 Euro
• possibly further levies such as the AKM levy (levy for public music performances)
• Commission fee for the acceptance of the event by the event authority, in this case the Service Unit Events and survey service - Events
• Supervision costs

These costs do not include any further levies and charges for additional permits and expenses. For example, costs may be incurred for a permit under road traffic law (§82 StVO) or for the basic transfer (see fee catalog).

How can I advertise my event?

Advertising in public space

Notices of temporary events and election advertising posters in public spaces are not subject to notification requirements if they are erected no earlier than six weeks before the start of the event or election day and removed no later than two weeks after the end of the event or election day.

For advertising on the street that goes beyond these provisions, you need a permit.

Calendar of events

You can enter your event online in the Innsbruck event calendar innsbrucktermine.at. You will find more information at the bottom of the homepage of the calendar of events.

What has to be considered for event venues?

The construction, modification or conversion of a venue is subject to special requirements with regard to fire protection, safety of use, barrier-free access, sound insulation and the currently applicable OIB guidelines. Therefore, events in buildings are only permitted if certain requirements are met. Furthermore, the building and fire police subject event venues to a corresponding inspection or acceptance in fire and safety matters or construction-related or emission-limiting measures. For more information, please contact Service Unit Structural engineering, fire protection and building physics